{"id":28951,"date":"2026-04-03T21:57:11","date_gmt":"2026-04-03T19:57:11","guid":{"rendered":"https:\/\/www.pureconsultant.de\/de\/?p=28951"},"modified":"2026-04-03T21:57:23","modified_gmt":"2026-04-03T19:57:23","slug":"projektablage-strukturieren-sharepoint-teams-co","status":"publish","type":"post","link":"https:\/\/www.pureconsultant.de\/de\/projektmanagement\/projektablage-strukturieren-sharepoint-teams-co\/","title":{"rendered":"Projektablage strukturieren (SharePoint, Teams &amp; Co.)"},"content":{"rendered":"<div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Projektablage strukturieren (SharePoint, Teams &amp; Co.) &#8211; Eine saubere Projektablage entscheidet dar\u00fcber, ob Teams effizient arbeiten \u2013 oder t\u00e4glich Zeit in der Dateisuche verbrennen. In vielen Unternehmen liegen Dokumente parallel in <strong><a href=\"https:\/\/www.pureconsultant.de\/de\/management-2\/e-mail-management\/\" type=\"post\" id=\"19023\">E-Mails<\/a><\/strong>, Teams-Chats, lokalen Laufwerken und \u201eirgendwo in SharePoint\u201c. Versionen gehen verloren, Audits werden zur Nervenprobe, neue Mitarbeitende brauchen Wochen, bis sie \u201edas System verstanden haben\u201c.<br>Dieser Leitfaden zeigt, wie Sie Ihre Projektablage in SharePoint, Microsoft Teams &amp; Co. so strukturieren, dass sie skalierbar, revisionssicher und f\u00fcr alle sofort verst\u00e4ndlich ist. Mit klaren Regeln, bew\u00e4hrten Mustern und konkreten Beispielen, die Sie direkt \u00fcbernehmen k\u00f6nnen.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--image\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1034\" height=\"666\" src=\"https:\/\/www.pureconsultant.de\/wp-content\/uploads\/visual-selection409.svg\" alt=\"Projektablage strukturieren (SharePoint, Teams &amp; Co.)\" class=\"wp-image-28953\"\/><figcaption class=\"wp-element-caption\">Projektablage strukturieren (SharePoint, Teams &#038; Co.)<\/figcaption><\/figure>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">1. Warum eine gute Projektablage heute kritischer ist als fr\u00fcher<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Digitale Projektarbeit hat drei Probleme verst\u00e4rkt:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Dateien entstehen in hoher Taktung (Meetings, Sprints, Abstimmungen).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Viele Tools speichern parallel (Teams, E-Mail, lokale Ordner, OneDrive).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Beteiligte wechseln h\u00e4ufiger (Mitarbeitende, Dienstleister, Partner).<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Ohne durchdachte Struktur entstehen typische Symptome:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>\u201eWo ist die letzte Fassung?\u201c \u2013 mehrere Versionen in verschiedenen Ordnern<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Doppelablagen \u2013 dieselbe Datei in Projekt-, Bereichs- und Teams-Ordner<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Schatten-IT \u2013 private OneDrive- oder Dropbox-Ordner<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wissensverlust bei Mitarbeiterwechseln<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine strukturierte Projektablage in SharePoint, Teams &amp; Co. l\u00f6st genau das:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Auffindbarkeit: Jeder wei\u00df, wo was liegt \u2013 ohne Nachfragen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Transparenz: Projekte bleiben \u00fcbergreifend nachvollziehbar.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Compliance: Aufbewahrungsfristen, Datenschutz und Audit-Anforderungen werden erf\u00fcllbar.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Onboarding: Neue Teammitglieder sind in Tagen statt Wochen arbeitsf\u00e4hig.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">2. Suchintention verstehen: Was wollen Nutzer beim Thema \u201eProjektablage strukturieren\u201c?<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wer nach \u201eProjektablage strukturieren (SharePoint, Teams &amp; Co.)\u201c sucht, hat typischerweise eines der folgenden Anliegen:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Konkrete Strukturvorlagen f\u00fcr Projektdokumente<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Best Practices f\u00fcr Ordnerstruktur, Benennung und Versionierung<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Praxisnahe Tipps, wie SharePoint, Teams, OneDrive zusammenspielen sollen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Fehlervermeidung: Wie verhindert man Chaos in Microsoft 365?<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Daraus ergibt sich ein klarer Fokus:<br class=\"\">Sie brauchen eine umsetzbare Blaupause, die Sie in Ihrem Unternehmen adaptieren k\u00f6nnen \u2013 inklusive Beispielen, Namenskonventionen und Schritt-f\u00fcr-Schritt-Vorgehen.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">3. Grundprinzipien einer guten Projektablage<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Bevor Sie in SharePoint oder Teams losklicken, definieren Sie die Spielregeln. Diese sechs Prinzipien bilden das Fundament:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ol class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>\u201eEin Ort der Wahrheit\u201c (Single Source of Truth)<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Jede Informationsart hat genau einen offiziellen Ablageort.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>E-Mail, Chat &amp; Co. dienen nur als Transportkanal, nicht als Archiv.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Struktur folgt dem Gesch\u00e4ftsmodell, nicht der IT<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ordnen Sie nach Projekten, Kunden, Produkten oder Programmen \u2013 nicht nach Abteilungen oder Systemen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Trennung von \u201elaufend\u201c und \u201earchiviert\u201c<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Aktive Arbeit in klar markierten Bereichen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Abgeschlossene Projekte und alte Versionen sauber archiviert.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Konsequente Namenskonventionen<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Dateien und Ordner sind schon im Explorer\/SharePoint selbsterkl\u00e4rend.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Datum, Projekt, Inhalt, Version geh\u00f6ren in definierter Reihenfolge in den Namen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>So wenig Tiefe wie n\u00f6tig, so viel Struktur wie erforderlich<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Maximal 3\u20134 Ordnerebenen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Keine \u201eOrdnerfriedh\u00f6fe\u201c mit 20 Unterebenen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Rollenbasiert statt personenbasiert<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Berechtigungen und Verantwortlichkeiten orientieren sich an Rollen (Projektleiter, PMO, Fachbereich) \u2013 nicht an Einzelpersonen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ol>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">4. Projektablage strukturieren: 3-Ebenen-Modell f\u00fcr Microsoft 365<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>F\u00fcr SharePoint, Teams &amp; Co. hat sich ein 3-Ebenen-Modell bew\u00e4hrt:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ol class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Plattform-Ebene:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wo liegen Projekte grunds\u00e4tzlich? (SharePoint-Projektraum, Teams-Workspace, Team-Sites)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projekt-Ebene:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wie sieht die Ordnerstruktur innerhalb eines Projekts aus?<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Dokumenten-Ebene:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wie hei\u00dfen Dateien und wie handhaben Sie Versionen?<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ol>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">4.1 Plattform-Ebene: Wo liegt welches Projekt?<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Empfehlung f\u00fcr Microsoft 365:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>SharePoint als prim\u00e4rer Projektablage-Ort (\u201eDokumentenbasis\u201c)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Microsoft Teams als Arbeitsoberfl\u00e4che, die SharePoint-Bibliotheken einbindet<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>OneDrive ausschlie\u00dflich f\u00fcr pers\u00f6nliche Arbeitsdateien und tempor\u00e4re Entw\u00fcrfe<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Praktisches Muster:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Pro Kunden oder Programm: eigene SharePoint-Site-Sammlung<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Pro Projekt: eigener SharePoint-Projektraum oder Teams-Workspace mit verkn\u00fcpfter SharePoint-Bibliothek<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Zentrale \u201eProjekt\u00fcbersicht\u201c (PMO-Site) mit:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektliste<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Links zu Projektr\u00e4umen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standardvorlagen (z.\u202fB. Projektsteckbrief, Statusbericht, Risikolog)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">5. Projektordner in SharePoint &amp; Teams: bew\u00e4hrte Struktur-Vorlage<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine h\u00e4ufige W-Frage:<br class=\"\">\u201eWie strukturiere ich meine Projektordner in SharePoint bzw. Teams sinnvoll?\u201c<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Bew\u00e4hrt hat sich eine einheitliche Basisstruktur, die Sie projekt\u00fcbergreifend nutzen:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Beispiel-Struktur pro Projekt (Ebene 1\u20133):<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>00_Admin &amp; Steuerung<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>01_Projektauftrag &amp; Vertr\u00e4ge<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>02_Projektorganisation (Rollen, RACI, Kommunikationsplan)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>03_Planung (Projektplan, Meilensteine, Budgetplanung)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>04_Status &amp; Reporting (Statusberichte, Lenkungskreis-Unterlagen)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>10_Anforderungen &amp; Fachkonzept<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>11_Anforderungen (User Stories, Backlog, Lastenhefte)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>12_Fachkonzept<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>13_Abstimmungen &amp; Protokolle<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>20_L\u00f6sung &amp; Technik<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>21_Architektur &amp; Design<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>22_Implementierung<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>23_Schnittstellen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>24_Dokumentation (Systemdoku, Betriebsdoku)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>30_Test &amp; Qualit\u00e4t<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>31_Teststrategie &amp; -konzept<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>32_Testf\u00e4lle<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>33_Testprotokolle &amp; Defect-Listen<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>40_Einf\u00fchrung &amp; Change<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>41_Schulung &amp; Trainingsunterlagen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>42_Change-Kommunikation<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>43_Migration &amp; Cutover<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>90_Abschluss &amp; Archiv<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>91_Projektabschlussbericht<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>92_Lessons Learned<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>93_Abnahmeprotokolle<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Diese Vorlage k\u00f6nnen Sie je nach Branche anpassen (z.\u202fB. zus\u00e4tzliche Ordner f\u00fcr Regulierung, Sicherheit, Lieferanten).<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wichtig:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Nummern am Anfang sichern eine stabile Sortierung.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Die Ordnernamen sind f\u00fcr Fachanwender verst\u00e4ndlich, nicht nur f\u00fcr die IT.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Die Struktur bleibt in jedem Projekt gleich \u2013 dadurch sinkt der Einarbeitungsaufwand.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">6. Namenskonventionen: Wie Dateien in Projekten hei\u00dfen sollten<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine gute Struktur allein reicht nicht. Entscheidend ist, wie Dateien benannt werden.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">6.1 Muster f\u00fcr Dateinamen<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Ein bew\u00e4hrtes Schema:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p><code class=\"\">JJJJ-MM-TT_Projektk\u00fcrzel_Thema_Artefakttyp_Vxx<\/code><\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Beispiele:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-03-15_P123_Projektauftrag_Dokument_V01.docx<\/code><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-04-02_P123_Statusbericht_Lenkungskreis_V03.pptx<\/code><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-04-10_P123_Architektur_Zielbild_V02.drawio<\/code><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Bausteine:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Datum: erleichtert die zeitliche Einordnung und Suche<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektk\u00fcrzel: eindeutige Zuordnung zum Projekt<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Thema: kurzer, sprechender Titel<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Artefakttyp: z.\u202fB. \u201eDoku\u201c, \u201eProtokoll\u201c, \u201eStatus\u201c, \u201ePlan\u201c, \u201eKonzept\u201c<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Version: <code class=\"\">V01<\/code>, <code class=\"\">V02<\/code> etc. (nur wenn Sie bewusst mit Dateiversionen arbeiten)<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">6.2 Namensregeln \u2013 kurz und verbindlich<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Keine Sonderzeichen, keine Umlaute, keine Leerzeichen (oder konsequent Unterstrich\/Bindestrich)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Englisch oder Deutsch \u2013 aber konsequent, nicht gemischt<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Keine pers\u00f6nlichen Namen (\u201eEntwurf_Maria_neu\u201c)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Kein \u201efinal\u201c, \u201eneu\u201c, \u201eaktuell\u201c im Dateinamen<br>\u2192 Das \u00fcbernimmt entweder die Version oder die SharePoint-Versionshistorie.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">7. SharePoint vs. Teams vs. OneDrive: Was geh\u00f6rt wohin?<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine der wichtigsten praktischen Fragen lautet:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>\u201eWo speichere ich was \u2013 in Teams, in SharePoint oder in OneDrive?\u201c<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine einfache und praxistaugliche Zuordnung:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>SharePoint (Projekt- oder Team-Site)<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Offizielles Ablage-System f\u00fcr alle Projektdokumente<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Versionsverwaltung, Metadaten, Berechtigungen, Workflows<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ablageort f\u00fcr Vorlagen, Projektpl\u00e4ne, Berichte, Abnahmen, Protokolle<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Microsoft Teams<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Oberfl\u00e4che f\u00fcr Zusammenarbeit: Chat, Besprechungen, Kan\u00e4le<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Verkn\u00fcpft die SharePoint-Dokumentbibliothek des Teams<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Nutzungsempfehlung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standard-Kanal \u201eAllgemein\u201c: Projektsteuerung, allgemeine Infos<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Fachkan\u00e4le z.\u202fB.: \u201eAnforderungen\u201c, \u201eTechnik\u201c, \u201eTest\u201c, \u201eRollout\u201c<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>In jedem Kanal Registerkarte \u201eDateien\u201c \u2192 greift auf die gleiche Struktur in SharePoint zu<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>OneDrive for Business<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Pers\u00f6nlicher Arbeitsbereich<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Kurzfristige Entw\u00fcrfe oder Notizen, die sp\u00e4ter ins Projekt migriert werden<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Kein offizieller Ort f\u00fcr Projektendprodukte<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Faustregel:<br class=\"\">Alles, was f\u00fcr das Projekt relevant ist und nicht rein pers\u00f6nlich, geh\u00f6rt nicht dauerhaft in OneDrive, sondern in den Projektraum (SharePoint \/ Teams).<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">8. Metadaten statt Ordnerfriedhof: Wann Sie Ordner durch Spalten ersetzen sollten<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Viele Projektablagen leiden unter zu tiefen Ordnerstrukturen. Besser:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Weniger Ebenen, daf\u00fcr mehr Metadaten-Spalten in SharePoint.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Beispiele f\u00fcr Metadaten-Spalten:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektnummer \/ Kunde<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Dokumententyp (Vertrag, Protokoll, Konzept, Bericht, Doku)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Status (in Bearbeitung, im Review, freigegeben, archiviert)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>G\u00fcltigkeitsdatum \/ Version<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Verantwortliche Rolle (PL, Architekt, Fachbereich X)<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Vorteile:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Nutzer k\u00f6nnen nach Typ, Zeitraum, Status filtern.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Sie ben\u00f6tigen weniger Ordner und Unterordner.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ansichten lassen sich flexibel anpassen (z.\u202fB. \u201ealle freigegebenen Dokumente des letzten Quartals\u201c).<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">9. Governance &amp; Regeln: Ohne Spielregeln scheitert jede Struktur<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Eine gute Projektablage entsteht nicht durch Technik, sondern durch Governance.<br class=\"\">Definieren Sie klare Regeln und machen Sie sie f\u00fcr alle sichtbar.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">9.1 Mindest-Regelwerk f\u00fcr die Projektablage<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Dokumentieren Sie mindestens:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Zielbild: Wie ist die Ablage grunds\u00e4tzlich aufgebaut? (Kurzbeschreibung + Visualisierung)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standard-Ordnerstruktur: Vorlage, die in jedem Projekt gleich ist<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Benennungsregeln: Kurze Guideline mit Beispielen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Berechtigungen: Wer darf lesen, schreiben, freigeben?<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Versionierung: Wann entstehen neue Versionen? Wer gibt frei?<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Archivierung: Wann wird ein Projekt archiviert? Wohin? Wer ist verantwortlich?<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Stellen Sie diese Regeln zentral bereit, z.\u202fB. im PMO-Portal oder im \u201eAllgemein\u201c-Kanal von Teams.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">9.2 Rollen kl\u00e4ren<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Typische Rollen:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>PMO: Vorgaben f\u00fcr Struktur und Standards, Qualit\u00e4tssicherung<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektleiter: Umsetzung der Vorgaben im konkreten Projekt<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Fachbereichsleiter: Sicherstellung, dass Fachteams die Regeln anwenden<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>IT \/ M365-Admin: Technische Umsetzung (Sites, Berechtigungen, Templates)<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Ohne gekl\u00e4rte Rollen gilt erfahrungsgem\u00e4\u00df: Jeder macht \u201esein eigenes System\u201c.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">10. Schritt-f\u00fcr-Schritt: Projektablage in SharePoint &amp; Teams einf\u00fchren<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Statt direkt alle Projekte umzubauen, gehen Sie strukturiert vor.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Ist-Zustand analysieren<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wo liegen heute Projektdokumente? (File-Server, SharePoint, Teams, OneDrive, Netzlaufwerke)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Welche Strukturen gibt es bereits? (gut, schlecht, inkonsistent)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Welche Probleme melden Anwender? (Suche, Dubletten, Zugriffe)<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Zielbild und Standards definieren<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Einheitliche Projektstruktur-Vorlage festlegen (siehe Kapitel 5).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Namenskonventionen definieren (Kapitel 6).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Governance-Regeln beschlie\u00dfen (Kapitel 9).<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Tipp: Nur so viel definieren, wie wirklich notwendig \u2013 lieber 2\u20133 Seiten pr\u00e4gnante Richtlinien als ein 30-seitiges Konzept, das niemand liest.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Technische Umsetzung vorbereiten<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>SharePoint-Site-Vorlage oder Teams-Template erstellen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standardordner automatisch anlegen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Metadaten-Spalten vordefinieren<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standard-Ansichten einrichten (z.\u202fB. nach Dokumententyp)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Berechtigungskonzept hinterlegen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektteam<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Lenkungskreis<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Externe \/ Partner (separate Bereiche)<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Pilotprojekt durchf\u00fchren<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>1\u20133 Projekte als Pilot ausw\u00e4hlen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>unterschiedliche Fachbereiche<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>engagierte Projektleiter<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Struktur anwenden und Feedback einholen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Was ist zu detailliert?<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wo fehlt etwas?<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wo entstehen Workarounds?<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Rollout planen<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Projektvorlagen f\u00fcr alle neuen Projekte verbindlich machen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Bestehende Projekte sukzessive migrieren (priorisiert nach Laufzeit, Relevanz).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Schulungen f\u00fcr Projektleiter und Key-User anbieten:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>\u201eWo lege ich was ab?\u201c<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>\u201eWie benenne ich Dateien?\u201c<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>\u201eWie nutze ich Suche und Metadaten?\u201c<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Kontinuierlich nachsch\u00e4rfen<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>J\u00e4hrliches Review mit PMO und ausgew\u00e4hlten Projektleitern:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Passen die Ordnerstrukturen noch?<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>M\u00fcssen neue Dokumententypen erg\u00e4nzt werden?<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Kleinere Anpassungen, kein dauerndes \u201egro\u00dfes Re-Design\u201c.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">11. Typische Fehler beim Strukturieren der Projektablage \u2013 und wie Sie sie vermeiden<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Jede Abteilung baut ihre eigene Struktur<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Folge: Niemand findet sich bereichs\u00fcbergreifend zurecht.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>L\u00f6sung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Eine unternehmensweite Basiskonvention f\u00fcr Projekte definieren.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Max. 10\u201320\u202f% Abteilungs- oder Projektspezifika zulassen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Zu viele Ordner-Ebenen<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Folge: Lange Klickpfade, Unklarheit, Dopplungen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>L\u00f6sung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Max. 3\u20134 Ebenen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Wiederkehrende Attribute als Metadaten statt als Ordner f\u00fchren.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">SharePoint und Teams nicht aufeinander abgestimmt<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Folge: Ablage in Teams-Kan\u00e4len weicht von SharePoint-Struktur ab.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>L\u00f6sung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ordnerstrukturen zentral in SharePoint definieren.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Teams-Kan\u00e4le so anlegen, dass sie genau diese Struktur spiegeln.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Keine parallelen \u201ePrivatstrukturen\u201c in Teams-Dateien schaffen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Keine klaren Verantwortlichkeiten<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Folge: Struktur erodiert mit der Zeit.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>L\u00f6sung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Pro Projekt einen \u201eInformationsverantwortlichen\u201c benennen (oft der Projektleiter).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>PMO kontrolliert stichprobenartig die Einhaltung.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h3 class=\"wp-block-heading\">Einmalige Aktion statt laufender Prozess<\/h3>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Folge: Nach kurzer Zeit wieder Chaos.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>L\u00f6sung:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ablagestruktur als lebendes System verstehen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Feedback einholen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>kleine Anpassungen machen<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standards aktualisieren<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">12. Praxisbeispiel: Wie eine neue Projektablage konkret aussehen kann<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Angenommen, Sie f\u00fchren ein IT-Implementierungsprojekt f\u00fcr einen Kunden durch.<br class=\"\">So k\u00f6nnte die Projektablage in SharePoint\/Teams aussehen:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Site \/ Team: <code class=\"\">Kunde_M\u00fcller_P123_CRM-Einf\u00fchrung<\/code><\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Dokumente-Bibliothek:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>00_Admin &amp; Steuerung<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>01_Projektauftrag &amp; Vertr\u00e4ge<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-01-10_P123_Projektauftrag_Dokument_V01.docx<\/code><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-01-15_P123_Rahmenvertrag_Kunde_M\u00fcller_V02.pdf<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>04_Status &amp; Reporting<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-03-31_P123_Statusbericht_Lenkungskreis_V01.pptx<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>10_Anforderungen &amp; Fachkonzept<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>11_Anforderungen<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-02-10_P123_UserStories_Sales_V03.xlsx<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>20_L\u00f6sung &amp; Technik<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>24_Dokumentation<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-03-20_P123_Systemdoku_CRM_V01.docx<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>30_Test &amp; Qualit\u00e4t<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>33_Testprotokolle<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-03-25_P123_Testprotokoll_SIT_V02.xlsx<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>90_Abschluss &amp; Archiv<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>91_Projektabschlussbericht<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li><code class=\"\">2026-07-15_P123_Abschlussbericht_V01.docx<\/code><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>In Teams k\u00f6nnten Sie dazu Kan\u00e4le anlegen:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Allgemein (verkn\u00fcpft mit <code class=\"\">00_Admin &amp; Steuerung<\/code>)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Anforderungen (verkn\u00fcpft mit <code class=\"\">10_Anforderungen &amp; Fachkonzept<\/code>)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Technik (verkn\u00fcpft mit <code class=\"\">20_L\u00f6sung &amp; Technik<\/code>)<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Test (verkn\u00fcpft mit <code class=\"\">30_Test &amp; Qualit\u00e4t<\/code>)<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Jeder Kanal bindet die relevanten Ordner als Registerkarte oder direkt \u00fcber \u201eDateien\u201c ein. So arbeiten die Teams im gewohnten Kommunikationskontext, w\u00e4hrend die Dokumentenstruktur stabil bleibt.<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">13. FAQ: H\u00e4ufige Fragen zur Projektablage in SharePoint &amp; Teams<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wo lege ich Meetingprotokolle ab \u2013 im Kalender, in Teams oder in SharePoint?<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Protokoll-Dateien geh\u00f6ren in den Projektraum (z.\u202fB. <code class=\"\">00_Admin &amp; Steuerung<\/code> \u2192 <code class=\"\">Protokolle<\/code>).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Den Link zum Protokoll f\u00fcgen Sie im Termin\/Chat ein. So bleibt die Ablage konsistent.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Soll ich pro Projekt ein eigenes Team in Microsoft Teams anlegen?<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Ja, in der Regel ja \u2013 vor allem bei mittleren und gro\u00dfen Projekten.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Kleine Themen oder Arbeitsgruppen k\u00f6nnen auch als Kanal in einem bestehenden Team laufen. Wichtig ist: eindeutige Zuordnung, keine Duplikate.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wie gehe ich mit vertraulichen Dokumenten um (Vertr\u00e4ge, HR-Themen)?<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Entweder gesch\u00fctzte Unterbereiche im Projektraum (separate Bibliothek \/ Ordner mit eingeschr\u00e4nkten Berechtigungen).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Oder eigenst\u00e4ndige, gesch\u00fctzte Sites (z.\u202fB. f\u00fcr HR oder Legal), auf die aus dem Projekt verlinkt wird.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wie lange soll ich Projektdaten aufbewahren?<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Das h\u00e4ngt von gesetzlichen und vertraglichen Vorgaben ab.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>In SharePoint k\u00f6nnen Sie Aufbewahrungsrichtlinien (Retention Policies) hinterlegen, z.\u202fB. \u201eProjektunterlagen 10 Jahre aufbewahren, danach automatisch l\u00f6schen oder archivieren\u201c.<\/li>\n<\/div><\/ul>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--heading\">\n<h2 class=\"wp-block-heading\">14. So starten Sie jetzt konkret in Ihrem Unternehmen<\/h2>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wenn Sie Ihre Projektablage in SharePoint, Teams &amp; Co. strukturieren wollen, gehen Sie pragmatisch vor:<\/p>\n<\/div><div class=\"m-block--container u-offset m-block--core--list\">\n<ol class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Heute:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Liste aller Ablageorte f\u00fcr Projektdokumente erstellen.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>2\u20133 typische Problemf\u00e4lle notieren (z.\u202fB. \u201eVertr\u00e4ge\u201c, \u201eStatusberichte\u201c, \u201eProtokolle\u201c).<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>In den n\u00e4chsten 2 Wochen:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Standard-Projektordnerstruktur festlegen (Startpunkt siehe Kapitel 5).<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Namenskonventionen definieren.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Einen ersten Projektraum gem\u00e4\u00df dieser Vorlage anlegen.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>In den n\u00e4chsten 2\u20133 Monaten:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Neue Projekte ausschlie\u00dflich mit der neuen Struktur starten.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>1\u20133 laufende Projekte in die neue Struktur \u00fcberf\u00fchren.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Feedback von Projektleitern einholen und gezielt nachjustieren.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Langfristig:<div class=\"m-block--container u-offset m-block--core--list\">\n<ul class=\"wp-block-list\"><div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>PMO und IT etablieren eine gemeinsame Governance f\u00fcr Projektablage, Templates und M365-Nutzung.<\/li>\n<\/div>\n\n<div class=\"m-block--container u-offset m-block--core--list-item\">\n<li>Regelm\u00e4\u00dfige Reviews sichern, dass Struktur und Regeln lebendig bleiben.<\/li>\n<\/div><\/ul>\n<\/div><\/li>\n<\/div><\/ol>\n<\/div><div class=\"m-block--container u-offset m-block--core--separator\">\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n<\/div><div class=\"m-block--container u-offset m-block--core--paragraph\">\n<p>Wenn Sie Ihre Projektablage nicht nur \u201eaufger\u00e4umt\u201c, sondern nachhaltig professionell aufstellen wollen \u2013 inklusive Governance, Vorlagen und technischer Umsetzung in SharePoint und Teams \u2013 lohnt sich externe Expertise. Die <strong><a href=\"https:\/\/de.linkedin.com\/company\/pcgpureconsultantgmbh\">PURE Consultant<\/a><\/strong> unterst\u00fctzt dabei, ein strukturiertes, praxiserprobtes Ablagekonzept zu entwickeln, das sowohl Fachbereiche als auch IT mittr\u00e4gt und sich in Ihrem bestehenden Microsoft-365-Setup sauber verankern l\u00e4sst.<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Projektablage strukturieren (SharePoint, Teams &amp; Co.) &#8211; Eine saubere Projektablage entscheidet dar\u00fcber, ob Teams effizient arbeiten \u2013 oder t\u00e4glich Zeit in der Dateisuche verbrennen. In vielen Unternehmen liegen Dokumente parallel in E-Mails, Teams-Chats, lokalen Laufwerken und \u201eirgendwo in SharePoint\u201c. Versionen gehen verloren, Audits werden zur Nervenprobe, neue Mitarbeitende brauchen Wochen, bis sie \u201edas System verstanden [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[55],"tags":[3308,3309],"class_list":["post-28951","post","type-post","status-publish","format-standard","hentry","category-projektmanagement","tag-projektablage-strukturieren-sharepoint","tag-teams-co"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Projektablage strukturieren (SharePoint, Teams &amp; Co.) - PURE Consultant<\/title>\n<meta name=\"description\" content=\"Mit Projektablage strukturieren (SharePoint, Teams &amp; Co.) behalten Sie den \u00dcberblick und sparen Zeit. 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